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Posted : Monday, March 18, 2024 07:42 AM
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.
We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.
Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
What this job involves- Provide administrative support to the general managers, operations managers, other personnel on site, as well as oversee the office administration and provide support as needed.
Employee will serve as a liaison between client contacts and vendors.
Administrative Support Track vacation, sick time, and personal days for property employees Assist employees with benefit enrollment packages, IPMP, and audit deadlines as necessary Organize and review “new hire” paperwork for property employees Prepare insurance claim forms and transmit to proper department as needed Update tenant and vendor certificates of insurance General filing Oversee incoming and outgoing packages, courier, faxes, work order escalation notices and ensure courtesy call backs for on-going tenant issues Prepare conference call minutes, staff meeting minutes, etc.
Order, maintain and manage office contracts (supplies, copier, commissary supplies, etc.
) Operations Manage worker’s compensation claim packages and files Assist Operations Department as needed in ensuring building inspections are license renewals occur on time Prepare contracts for vendors and assist in the RFP process Track contractors Certificates of Insurance Track legal correspondence and leases Assist in preparation of construction updates and agreements Review security reports for accuracy Update property emergency manuals Manage tenant communications including tenant move-in orientation and tenant move-out process Accounting Prepare bi-weekly payroll Assist with Accounting deadlines and projects Accounts Receivable-enter cash receipts and enter billing adjustments Accounts Payable-enter invoices, ensure proper supporting documentation for invoices Collection of Sales Reports Knowledge, Skills & Abilities Time Management - Able to manage time well and be self-motivated, without direct supervision.
Communication - Able to provide ongoing input to mall team through thoughtful and detailed information.
Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary.
Organization - Able to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system.
Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients.
Has friendly and helpful attitude.
Complete knowledge of excel word and easily navigate and learn employer specific web-based software systems.
Ability to multi-task working within a team structure and independently.
Education & Experience High School degree Associates degree 0 – 2 years practical experience Office experience or previous retail support roles If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below.
We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate.
We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.
As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.
That’s why we’re committed to our purpose to shape the future of real estate for a better world.
We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future.
And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.
We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.
Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
What this job involves- Provide administrative support to the general managers, operations managers, other personnel on site, as well as oversee the office administration and provide support as needed.
Employee will serve as a liaison between client contacts and vendors.
Administrative Support Track vacation, sick time, and personal days for property employees Assist employees with benefit enrollment packages, IPMP, and audit deadlines as necessary Organize and review “new hire” paperwork for property employees Prepare insurance claim forms and transmit to proper department as needed Update tenant and vendor certificates of insurance General filing Oversee incoming and outgoing packages, courier, faxes, work order escalation notices and ensure courtesy call backs for on-going tenant issues Prepare conference call minutes, staff meeting minutes, etc.
Order, maintain and manage office contracts (supplies, copier, commissary supplies, etc.
) Operations Manage worker’s compensation claim packages and files Assist Operations Department as needed in ensuring building inspections are license renewals occur on time Prepare contracts for vendors and assist in the RFP process Track contractors Certificates of Insurance Track legal correspondence and leases Assist in preparation of construction updates and agreements Review security reports for accuracy Update property emergency manuals Manage tenant communications including tenant move-in orientation and tenant move-out process Accounting Prepare bi-weekly payroll Assist with Accounting deadlines and projects Accounts Receivable-enter cash receipts and enter billing adjustments Accounts Payable-enter invoices, ensure proper supporting documentation for invoices Collection of Sales Reports Knowledge, Skills & Abilities Time Management - Able to manage time well and be self-motivated, without direct supervision.
Communication - Able to provide ongoing input to mall team through thoughtful and detailed information.
Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary.
Organization - Able to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system.
Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients.
Has friendly and helpful attitude.
Complete knowledge of excel word and easily navigate and learn employer specific web-based software systems.
Ability to multi-task working within a team structure and independently.
Education & Experience High School degree Associates degree 0 – 2 years practical experience Office experience or previous retail support roles If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below.
We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate.
We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.
As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.
That’s why we’re committed to our purpose to shape the future of real estate for a better world.
We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future.
And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
• Phone : NA
• Location : Tuskegee, AL
• Post ID: 9110359136
