Administrative Support Specialist

Position Details Position Information Requisition Number S3344P Home Org Name PY Drug Discovery and Development Division Name College of Pharmacy Position Title Administrative Support Specialist Job Class Code DB03A-B Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary The Harrison College of Pharmacy is excited to recruit candidates for an Administrative Support Specialist, for a new Bachelor of Science in Drug and Biopharmaceutical Sciences Program in our Drug Discovery and Development department.
The Administrative Support Specialist will work closely with the Program Director and faculty to provide varied and high level administrative and technical support, with significant emphasis on more complex administrative responsibilities.
This position will provide supporting functions for marketing & advertising, admissions, student recruitment, enrollment management, planning and coordinating events, collaborating with other departments on large complex projects, assisting in establishing new department procedures, budget tracking for the program and other high level administrative responsibilities.
The study of Pharmacy began at Auburn University in 1885.
For more than 135 years, Auburn has trained pharmacists and pharmaceutical scientists that continue to improve health outcomes in their communities and the world.
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Essential Functions Advises others on processes, procedures, and services; resolves policy related or procedural problems.
Gathers information and prepares various reports and correspondence; researches and resolves issues.
Provides budget tracking and coordination for a unit or department.
This may include coordinating with the Division of Research, Research Associate to provide grants and contracts information for reporting.
Coordinates large or complex projects or events.
Performs specialized technical duties and coordinates processes.
Reviews and verifies documentation for completeness and compliance with policies and procedures.
May assists in the development and maintenance of database.
Participates and/or assists in special activities such as orientations, consultations, and events.
Performs a variety of clerical duties, such as: typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
As an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system (OASIS), administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities.
Minimum Qualifications Minimum Qualifications Education and Experience: Level I: High school diploma or equivalent plus 4 years of experience in administrative support.
Level II: High school diploma plus 6 years of relevant experience.
Experience must include at least 2 years at the preceding level or equivalent.
Substitutions allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Minimum Skills, License, and Certifications Minimum Skills and Abilities Excellent written and oral communication skills.
Minimum Technology Skills MS Office Minimum License and Certifications Desired Qualifications Desired Qualifications Familiar with Banner software Familiar with Kronos software Experience in budgeting and finance Posting Detail Information Salary Range $33,700- $54,300 Job Category Office/Administrative Support Working Hours if Non-Traditional 7:45am - 4:45pm; M-F City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 01/26/2024 Closing Date EEO Statement Auburn University is committed to an inclusive and diverse campus environment.
Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.
It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.