TES Coord, GPAC Ops & Events

Position Details Position Information Requisition Number TES2052P Home Org Name AU Performing Arts Center Division Name Administrative Effectiveness Position Title TES Coord, GPAC Ops & Events Estimated Hours Per Week 20 Anticipated Length of Assignment TBD Job Summary Reporting to the Director of Gogue Performing Arts Center (GPAC) Operations, the Coordinator of GPAC Operations and Events coordinates programs and tasks that support facility rentals; internal and external performances and events, and related functions.
Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.
TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus.
Temporary employees are hired for a variety of reasons with the most common being: Assistance in the place of a regular employee who is absent for a specified period of time Additional assistance during periods of abnormal or peak workloads Assistance with special projects Seasonal work Emergencies If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.
AU student employees are not eligible for TES.
Essential Functions 1.
Working with internal university and external clients, providing facility usage quotes, and delivering rental agreements ensuring the best use of venues and resources in support of GPAC’s mission.
2.
Coordinates internal and external performances and events including, but not limited to, season announcement, donor and patron receptions, GPAC programming and education functions, events in support of GPAC scheduled performances, and other mission-based external events.
3.
Organizes event set-up logistics by coordinating guest lists and responses, rental equipment acquisition, catering, audio-visual, security, parking, cleaning, and event breakdown; ensuring the performance and/or event operates in compliance with all applicable Auburn University and GPAC policies and procedures.
4.
Serves as a point of contact for internal and external constituents including caterers, equipment rental companies, and other suppliers ensuring performance and/or event contract specifications are carried out.
Communicate with other GPAC departments keeping them informed of the event planning process, monitoring budgets, and answering questions.
5.
Provide positive and accurate information and customer service in response to inquiries and concerns.
Actively resolves customer concerns in a polite, friendly, and helpful manner.
Minimum Qualifications Education (Minimum): Four-year college degree Focus of Education: No specific discipline.
A degree in Business, Marketing, Communications, Public Relations, Event Planning, Hospitality Management, ora relevant field is desired.
Experience (Minimum): 0 years Substitutions allowed for Education: When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years of relevant experience per year of required education.
Minimum Required Knowledge: Knowledge of event and hospitality management and communication avenues to reach audiences, accounting and budgeting principles, state and federal contract guidelines, basic math knowledge, basic computer operating systems knowledge, event protocols, and etiquette knowledge.
Ability to maintain effective interpersonal relationships.
Ability to communicate effectively in both oral and written form.
Certification or Licensure Requirements: CPR and AED certifications are required or must be obtained within the first 180 days of employment.
Desired Qualifications Posting Detail Information Salary Range $14.
00 - $18.
00 / hour Work Hours 7:45am-4:45pm (hours may vary) City position is located in: Auburn State position is located: Alabama Posting Date 11/20/2023 Closing Date EEO Statement Auburn University is committed to an inclusive and diverse campus environment.
Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.
It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.