Financial Assistant

Position Details Position Information Requisition Number S3162P Home Org Name Schl Fisheries Aquac Aquat Sci Division Name College of Agriculture Position Title Financial Assistant Job Class Code DE01 A/B Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary Auburn University and the College of Agriculture is excited to recruit candidates for a Financial Assistant! The individual in this position will serve as the central point of contact for all purchasing card and travel related business for the School of Fisheries, Aquaculture, & Aquatic Sciences.
About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.
ie/working-for-auburn.
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years.
Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.
ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment.
Visit www.
auburn.
edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions Duties include, but are not limited to the following: Gathers and reviews documentation to ensure completeness and accuracy; makes proper inquiries when information is not present.
Uploads documentation to banner for Swingle and CASIC faculty, staff, and students in a timely manner to meet deadlines.
Identifies M&E purchases on grants and consults with accountant.
Fields, researches, and resolves questions.
Manages purchasing cards: applications, maintenance forms, and collects purchasing cards for terminating employees; assembles monthly audit package of original documentation.
Researches PBS and CGA Inquiries, prepares journal vouchers to move items accordingly.
Creates, schedules, and implements purchasing card training.
Works with purchasing card team to coordinate workload with outlying areas; resolves outstanding issues.
Tracks number of purchasing card transactions and error rates.
Serves as point of contact for Travel Vouchers for faculty/students; answers and researches questions as needed.
Assists in preparing travel vouchers as needed.
Researches and resolves PBS/CGA inquiries.
Prepares journal vouchers as needed.
Processes incoming checks and reimbursements as needed.
A/P for Recharge Centers.
Minimum Qualifications Minimum Qualifications Level I: High school diploma or equivalent; no experience required.
Level II: High school diploma or equivalent plus 2 years of experience in financial support services.
Substitutions allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Minimum Skills, License, and Certifications Minimum Skills and Abilities The successful candidate must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team.
Minimum Technology Skills Basic knowledge of standard office equipment and procedures.
Minimum License and Certifications None Required.
Desired Qualifications Desired Qualifications Desired qualifications include: Knowledge and experience with Microsoft Word and Excel.
Familiarity with Auburn University administrative and financial policies, procedures and the AU Banner system.
Posting Detail Information Salary Range $30,160 - $44,500 Job Category Office/Administrative Support Working Hours if Non-Traditional City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 11/03/2023 Closing Date EEO Statement Auburn University is committed to an inclusive and diverse campus environment.
Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.
It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants Please utilize the attachment feature of our online employment site and attach/upload a cover letter and resume.