Posted: Tuesday, February 06, 2024 03:06 AM
Job Title: Administrative Assistant for Biomedical Affairs and Research & Medical Education Department: Biomedical Affairs and Date: February 2024 Research FLSA: Non-Exempt Work Location: Auburn Campus Employee Category: Classified Staff Work Schedule: M-F, 8:00am – 5:00pm Reports to: Associate Dean for Percent Employment: 100% Biomedical Affairs and Research and Associate Dean for Medical Education Direct Reports: N/A I. Job Summary: Provide administrative support to the Associate Dean for Biomedical Affairs and Research and Associate Dean for Medical Education. II. Job Duties: 1. Manage schedule of the Associate Deans. 2. Schedule, prepare, and maintain minutes for Biomedical Faculty, Institutional, Environmental & Biosafety Committee and Research Committee. 3. Develop interview itineraries, assist with travel and lodging needs, and schedule biomedical seminars for prospective biomedical faculty. 4. Track biomedical budget to provide current/valid budget status. 5. Code invoices for payment, complete credit card log. 6. Assist Biomedical Faculty with CME and business travel, reimbursements, and purchases. 7. Maintain up-to-date list of publications published by Biomedical Faculty. 8. Serve as administrator for CITI Training Initiative which provides IRB and Biosafety/Biosecurity training. 9. Provide assistance and support in planning research meetings and research seminars. 10. Maintain copy room and office supplies 11. Greet visitors, students, and contractors and direct them to the appropriate lab or office. 12. Collaborate and assist, as appropriate, other VCOM administrative departments. 13. Organize and maintain confidential files for medical students and Biomedical Faculty. 14. Perform other duties as assigned, including collaboration with other VCOM campuses. III. Required Qualifications: • Education: Bachelor’s degree or equivalent work experience • Experience: Experience in administrative educational environment Skills required for this position: • Excellent interpersonal and communications skills • Exhibit professional character and image to positively represent the College. • Position requires maintaining a high level of confidentiality. • Strong team player • Commitment to company values • High level of computer proficiency including but not limited to Microsoft Outlook, Word, Excel, and PowerPoint • Must be highly organized and maintain organization in a fast-paced environment. Preferences are given to candidates who have worked in academic environments and have significant experience in administrative support. Successful candidate will be subject to a criminal history background check. Regular, reliable, or predictable attendance is an essential function of the job. IV. Working Conditions and Efforts: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position requires a rapid pace, some days with long hours to meet expectations, long distance driving to rural sites, and the ability to organize, interpret, and utilize a large volume of information. Physical demands: While performing the duties of this job, the employee is required to ambulate (may be with use of assisted devices); sit, stand (or accommodate for standing); use hands and vision for teaching; use office equipment such as computers; speak to large and small groups of individuals for teaching; perform moderate telephone and poly-com communication/usage; occasionally be required to lift and/or move up to 50 pounds; drive distances up to five hours or to fly on occasion to other campuses or meetings. Work environment: Office environment. Outside travel required 0% to 5% of time. The noise level in the work environment is usually minimal, however the reception area with frequent visitors, phone calls and discussions may be distracting. This position is classified as a non-exempt position because it does not require that the candidate/employee exercise independent judgement and discretion regarding matters of significance. Employment with VCOM is “at-will”. This means employment is for an indefinite period of time and it is subject to termination by the employee or by VCOM, with or without cause, with or without notice, and at any time. Nothing in this position description or any other policy of VCOM shall be interpreted to be in conflict with or to eliminate or modify in any way, the “at-will” employment status of VCOM employees. V. VCOM Core Values: The employee is expected to adhere to all VCOM polices. As the environment is a professional college, VCOM faculty/ staff are expected as VCOM employees, to be a person who obeys all laws and professional expectations of an upstanding citizen of the community. VCOM expects all employees to maintain a positive attitude in all working relationships with all VCOM departments, employees, medical students, prospective medical students, interns and residents and to treat all others engaged in the duties of the employment, with mutual respect.
Price - 34700 - 43900
• Location: Auburn, AL Auburn, AL Alabama
• Post ID: 9074361610 Auburn